Should you lease or buy your office machines?

Get A Free Quote / Need Help?


Should you lease or buy your office machines? ...

When replacing your franking machine, copier or printer, there are a number of questions you need to ask: Are you on the right tariff? Should you lease or buy office machines? Do you need help with configuration? What are the best options for your business?

In this blog, we’ll discuss the benefits of buying or leasing your franking machines, copiers and printers.

Benefits of buying your office machinery

Buying a franking machine, copier or printer outright incurs an initial cost, but it can be worth it in the long run.  

Having full ownership of the machine eliminates both the additional and recurring costs that come with leasing. If you would like to purchase a franking machine, copier or printer on a budget, second-hand machines are always an option.

If you are looking for a franking machine, check out our top questions to ask  potential suppliers.

That said, it’s important to recognise the potential limitations of older equipment and some devices might not meet your specific requirements. Newer franking machines, for example, are SMART enabled (meaning they automatically account for VAT) whereas older models may not be. This means you’ll miss out on Business Mail Advanced and postal discounts (especially if you send mail in bulk).

The same applies to copiers and printers. More modern copiers and printers are capable of operating as multi-functional devices (MFDs), meaning they can copy, scan, print and fax. This allows businesses to use a single solution for all document needs, rather than three or four, and save on office space and energy. Older copiers and printers will not provide this kind of functionality and are often energy inefficient.

Another benefit of buying rather than leasing is that you have more control over how you use your office machinery. Under a lease agreement, you might be tied into using original equipment manufacturer (OEM) inks, despite the fact that most third-party inks offer comparable quality at a lower price.

If you buy your office machine, however, you have complete ownership and can save money on inks and other consumables by purchasing high-quality third-party alternatives.   

Benefits of leasing your office machinery

Staying up to date with technology is arguably one of the best advantages of leasing rather than buying your office machinery. Leasing gives you the option to update your machines as business requirements change over time. It’s hugely beneficial for small, growing companies. Often, manufacturers will release newer models and retire old ones. This might mean that components for a specific machine are discontinued or support is no longer offered. In this case, if you have leased a machine and it is made obsolete, the equipment provider will swap it out for a more suitable machine as per the lease agreement. Lease contracts also include machine service and maintenance as part of the monthly fee – so if there are any issues, you can turn to your supplier for support.  

Leasing your office equipment can be a hugely cost-effective alternative to buying. On a lease contract, you pay a monthly fee, with flexible agreements tailored to your needs.

Leasing ultimately allows you to access the best office machinery and redirect financial resource into other areas of the business.


Selecting the right office equipment is essential to your business’ needs; but it is something many companies overlook. When did you last review your office equipment, including capabilities and overall costs? We have compiled a checklist to help you achieve the best value from your office machines.


To find out more about how to get more value from your franking machine, download our checklist below:

How much is your franked mail really costing you? A checklist for ensuring you're getting the best value from your franking machine.

Subscribe Here!

New Call-to-action